Meeting

Town of Yountville

6550 Yount Street
Yountville, CA 94599

Meeting Agenda

Monday, February 5, 2024

4:00 PM

Yountville Arts Commission

Ronda Schaer, Chair
Cynthia Kapjian, Vice Chair
Noel Resnick, Commissioner
Judy Meredith, Commissioner
Geoffrey Leigh, Commissioner
PJ Hudson, Commissioner
Marita Dorenbecher, Commissioner

The Town of Yountville is committed to complying with the Americans with Disabilities Act (ADA) and other similar federal and state laws in all respects. If, as an attendee or participant in this meeting, or in meetings on a regular basis, you will need special assistance beyond what is provided, the Town will provide reasonable accommodations for you. Individuals who need auxiliary aids or services for effective communication or participation in programs and services of the Town of Yountville are invited to make their needs and preferences known by contacting the Town Clerk at (707) 944-8851 at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.

MEETING SCHEDULE AND HOW TO VIEW AGENDA

Meeting Schedule and Location: The Yountville Arts Commission (YAC) meets on the first Monday of each month at 4:00 p.m. in Town Council Chambers located at 6550 Yount Street, Yountville, California, 94599.

How to View the Agenda: The Agenda and associated staff reports may be viewed online by visiting the Town’s website at www.townofyountville.com/meetings and clicking on HTML Agenda.

How to Watch the Meeting: YAC and other legislative body meetings can be watched live in three different ways:

Via the Town’s Streaming Media Player at www.townofyountville.com/livevideo
Via the Town’s YouTube Channel at www.townofyountville.com/youtube
On local cable TV Channel 28

PROVIDING PUBLIC COMMENT

Members of the public are welcome to attend the YAC meetings to provide public comment in person or online via the Town’s public comment email address P [email protected]. Please, include in the subject line “COMMENT TO YAC”.

Any written testimony submitted will be provided to the Commissioners electronically, may be read into the record and will become part of the meeting archive.

HOW TO APPEAL

A person who is dissatisfied with a decision of the Yountville Arts Commission may have the right to a review of the decision by the Town Council.

1.	CALL TO ORDER

2.	ROLL CALL

3.	PLEDGE OF ALLEGIANCE

4.	ADOPTION OF AGENDA

5.	APPROVAL OF MINUTES Minutes_20240201192341761.pdf

PUBLIC COMMENT ON MATTERS NOT LISTED ON THE AGENDA
Members of the public are entitled to speak for 3-minutes per speaker on matters of municipal concern not on the agenda, during consideration of that portion of the meeting agenda entitled “Public Comment” when that item is called by the Chair. However, the Chair has the discretion to limit speaking time when it is reasonable under the circumstances, including when there are many items on the agenda or a high volume of members of the public who intend to speak. The Chair also has the discretion to extend the time to speak. The Chair shall limit or extend speaking time in a consistent manner that is not based on the content or viewpoint of the speech. The Commission may; however, briefly respond to statements made or questions posed by the public, ask for clarification from staff, refer the matter to staff, request staff to report back on the matter, or request staff to place the matter on a future agenda.

Members of the public may also submit public comment on matters not on the agenda via email at [email protected]. Please use the subject title “Public Comment to YAC.”

ADMINISTRATIVE / REGULAR ITEMS

Fiscal years 2024-25 and 2025-26 Draft Budget for Review and Approval

8.	ART FUND REPORT TOYCF - spreadsheet and trial balance detail - December 2023 Art Fund Balance December 2023 (spreadsheet and GL Details)

9.	ART WALK SUBCOMMITTEE General Updates Reinvention leaving in March Updated Art Walk Brochure and Map Cards Update on The Hatch Sculpture

10.

GALLERY SUBCOMMITTEE

Artist/Show	Dates	Hang	Opening	Take Down
Heart of Friendship (Ronda) Group Show	1/18/24- 3/29/24	Monday 1/15/24	Thursday 1/18/24	Friday 3/29/24

Late Spring Show Andrea Cazares (Cindy)	4/4/24- 5/3/24	Monday 4/1/24	Thursday 4/4/24	Friday 5/3/24

AS&S Artist Chris Cammarata	5/9/24- 8/2/24	Monday 5/6/24	Thursday 5/9/24	Friday 8/2/24

Frank Trozzo Exhibit (2 month show) (Ronda)	8/8/24- 9/27/24	Monday 8/5/24	Thursday 8/8/24	Friday 9/27/24

Pamela Anderson Exhibit (2 month show (Cindy)	10/3/24- 11/29/24	Monday 9/30/24	Thursday 10/3/24	Friday??? Thanksgiving Friday=11/29/24

Youth Art Exhibit	12/5/24- 1/3/25	Monday 12/2/24	Thursday 12/5/24	Friday 1/3/25

11.

LITERARY SUBCOMMITTEE

1.   The Bookmark Stories Contest, in collaboration with the Yountville Library and the Friends of the Yountville Library, held their Bookmark Story Awards Celebration on Wednesday, January 17th, in the Heritage Room. Honorable Mention recipients read their stories and each received a framed certificate for their achievements. The Award recipients then read their stories and received their $100 cash award and a plaque for their achievements. About 43 people were in attendance and provided positive feedback for the process. There is a discussion beginning about holding the contest for a second year, but decisions have not been finalized.

2.   Fliers and press releases have been developed for the new improvisation sessions and final performance as well as for the Poet Laureate Conversation. Fliers also have been developed for the six week Writing Celebration gatherings. The distribution of this information has begun, with much more to take place this month. All three events will begin or take place in March. Copies of the fliers are attached.

3.  Geoffrey has begun a conversation with the people from Handwritten/Jessup Cellars regarding another Handwritten Out Loud event this spring.

4.  A revised flier about the ekphrastic poetry for art sculptures has begun to be distributed around the valley to poets, writing groups, and a writing teacher at Vintage High School. We want to encourage new and additional poetry works to be added to the Yountville Art Walk. Maryanne Lyon has agreed to help develop a chapbook of the poetry along with photos of the accompanying art work that will be printed and available at Art Sip & Stroll.

12.	MARKETING AND PR SUBCOMMITTEE

13.	PERFORMING ARTS SUBCOMMITTEE

14.	MUSTARD CELEBRATION SUBCOMMITTEE General Updates Recap of Heart of Friendship Reception Updates on 2025 Event

15.	ART, SIP & STROLL UPDATE

16.	STAFF INFORMATIONAL REPORTS

17.	COMMISSIONER COMMENTS / REPORTS

18.

ADJOURNMENT

Adjourn to the Yountville Arts Commission Meeting Monday, March 4, 2024 at 4 PM being held in Town Council Chambers.

I certify that a copy of this Yountville Arts Commission Agenda was posted at a location freely-accessible to the public at Yountville Town Hall, 6550 Yount Street within the Town of Yountville, the Friday before the meeting.

/s/ Samantha Holland

Samantha Holland
Parks and Recreation Director

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